Electrify Expo Logo

ELECTRIFY EXPO, INC. PRIVACY POLICY

Electrify Expo, LLC (“Electrify Expo,”“we,”“us,” or “our,” as applicable) values the privacy of our visitors, users, customers, attendees, and exhibitors. Electrify Expo respects your privacy and is committed to protecting it through our compliance with this policy. This Privacy Policy describes the types of information we may collect from you or that you provide when visitingElectrify Expo’s Website, including https://www.electrifyexpo.com (the “Website”), and all other related products and services offered by Electrify Expo (individually and collectively, the “Electrify Expo Services”), our practices for collecting, using, protecting and disclosing that information and the choices you have associated with that information. This Privacy Policy applies only to information we obtain from you when you are online while visiting or using the Electrify Expo Services. It does not apply to information we have obtained or may obtain offline through other traditional means.

Electrify Expo complies with privacy laws like the California Consumer Privacy Act (herein called the “CCPA”). TheCCPA defines the privacy rights and how companies have to treat and protect thePersonal Data and privacy of California residents. Electrify Expo will apply these protections to all its visitors, users, customers, attendees, and exhibitors.

This Privacy Policy provides you with the information about what Personal Information we collect, the purpose for which we collect it, what we disclose to whom and your rights limiting its use, etc. Electrify Expo uses your personal information for our commercial and business purposes. For example, we use your personal information to deliver relevant advertising or marketing and to find new customers.

Please read this Privacy Policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, your choice is not to use the Website andElectrify Expo Services. By accessing or using the Website and ElectrifyExpo Services you agree to this Privacy Policy. This policy may change from time to time (see Changes to This Privacy Policy  below). Your continued use of the Website and Electrify Expo Services after we make changes is deemed to be acceptance of those changes, so please check the policy periodically for updates.

 

Personal Information We Collect

The Website and Electrify Expo Services provide many different services and information to you, our visitors, users, customers, attendees, and exhibitors. To deliver or provision these services and to provide you with the best experience possible while using our systems, we collect certain information from you.

While using our Services, we may ask you to provide us with certain personally identifiable information that can be used to contact or identify you. Personally identifiable information may include, but is not limited to:

  •  Your first and last name
  • Your address (or general location)
  • Your e-mail address
  • Your phone number
  • Your date of birth
  • Your location at the expo based on your RFID wristband
  • Selective behavior information you provide at exhibit booths
  • Payment method information (such as credit or debit card number, or bankaccount information)
  • Selected preferences from interactive exhibit experiences
  • Personal information provided to Electrify Expo at expositions
  •  Information provided in COVID-19 health surveys and thermal testing
  •  Etc.

Information from Other Sources

We also obtain information from third party sources. We protect information obtained from third parties according to the privacy practices as described in this Privacy Statement.  These third party sources vary over time and may include:

  • Data brokers from which we purchase demographic data to supplement the information we have collected about you.
  • Communication services, including email providers and social networks, when you give permission to access your information on such third party services or networks. When you interact with or through a social media platform, such as Facebook, Google, YouTube, Twitter, Instagram, TikTok, or LinkedIn, we collect the PersonalInformation that you make available to us on that social media page or account, including your user ID and/or username, and any information you have made public in connection with that social media service. Please note, however, that these platforms have their own privacy policies. Electrify Expo will only collect and store such Personal Information that we are permitted to collect by these social media platforms. For example, Electrify Expo may obtain personal information from social media platforms to target marketing.
  • Vendors and exhibitors with which we offer co-branded products or services, engage in joint marketing activities, or which display their products at our expos.

Automatically Collected Information

Some information is automatically received and sometimes collected from you when you visit or use the Website or Electrify Expo Services. The following lists the most common information that is automatically received or collected:

  •  The name of the domain and host from which you access theInternet, including the Internet Protocol (IP) address of the device you are using and/or the IP address of your Internet Service Provider (ISP);
  • The MAC Address of devices used to interact with Website and Electrify Expo Services;
  • The type and version of Internet browser software you use and your operating system;
  • Website visited before or after you visit our Website;
  • The date and time you access the Website, the length of your stay, and the specific pages that you access while visiting the Website;
  •  Information concerning the country of origin of your device and the language(s) used by it;
  • Information associated with expo attendee’s use of RFID wristband; and
  • Geolocation data.

We use this information to monitor the usage of the Website and Electrify ExpoServices, assess performance, ensure technological compatibility with your device, and understand the relative importance of the information provided on the Website and Electrify Expo Services. Additionally, we may also use this data to conduct statistical analyses on visitors’ usage patterns and other aggregated data. We may also share this data with and to third parties for marketing, contractual obligations, and other business purposes.

How We Use Your Personal Information

We use the information we collect from you and about you to fulfill your requests and help us personalize and continually improve your experience with our Services. You have no obligation to provide us with any of your information, but you may not be able to use or access certain portions of our services if you do not provide us with your Personal Information (and you cannot use our Site orApplication without agreeing to the terms of this Privacy Policy).

Here is an incomplete list of examples of how we use the data we collect:

  • To take purchase orders from you,
  • To facilitate payments,
  • To communicate with you about products and services,
  • To provide customer support,
  • To let you register for specific programs,
  • To contact you regarding marketing endeavors,
  • For derivative advertising,
  • For location-based advertising,
  • To inform you about special sales,
  • To monitor the usage of our Service,
  • To detect, assess, prevent and address technical and performance issues,
  • To assist, when necessary, in protecting our rights or property, enforcing the provisions of our Privacy Policy, or preventing harm to you or others,
  • To conduct statistical analyses on visitors’ usage patterns and other aggregated data;
  • To deliver to you relevant advertising from use of demographic and preference information such that advertising related to our Service is targeted to the users for whom they are most pertinent,
  • To provide you with news, special offers and general information about other goods, services and events which we offer that are similar to those that you have already purchased or enquired about unless you have opted not to receive such information by following the unsubscribe link or the instructions provided in any email we send,
  • Etc.

We will store your information only for as long as we need to use your information for the above purposes or as required by law.

 

Online Payments/Credit Card Information Security

Electrify Expo is very concerned with the security of your credit card and payment data. For that reason we do not capture, process or store any credit card related information on ElectrifyExpo’s systems.

In cases where we provide paid products and/or services, we work with third-party services for payment processing (e.g.,payment processors). Their core business is the capturing, processing and storing of your highly sensitive payment information. Information may be provided directly to our third-party payment processors, whose use of your personal information is governed by their respective Privacy Policy. In the event that Electrify obtains any credit card and payment data, Electrify Expo will delete all credit card and payment data provided.

 

Cookies

Use of Cookies/Tracking Technology

When you interact with the Website and/or our ElectrifyExpo Services, we automatically receive and record information on our server logs from your browser, including your IP address, “cookie” information, and the page you requested.

Cookies and other tracking technologies (such as pixels and beacons) are comprised of small bits of data that often include a de-identified or anonymous unique identifier. The Website, apps and other services send this data to your browser when you first request a web page and then store the data on your computer so the Website can access information when you make subsequent requests for pages from that service. We may use these technologies to collect and store information about your usage of the Website or ElectrifyExpo Services (such as the pages you have visited, content you have viewed, search queries you have run, and advertisements you have seen), which information is then used to understand your preferences so as to enable us to provide you with improved services in future visits, and to compile aggregate data about Website traffic and interactions so that we can offer better experiences and tools in the future.

Most browsers are initially set to accept cookies, but you can change your settings to notify you when a cookie is being set or updated, or to block cookies altogether. Please consult the “Help”section of your browser for more information. Additional cookie-related information is available at https://www.allaboutcookies.org/manage-cookies/. Please note that by blocking any or all cookies, you may not have access to certain features, content, or personalization available through the Website. Electrify Expo utilizes email tracking systems that provide data such as who opened or forwarded an email, the time it was opened, and whether the reader clicked certain links within the email.

Analytics

We, as well as third-party vendors acting on our behalf (such as Google), may use first-party cookies (such as the GoogleAnalytics cookies), third-party cookies, or other third-party identifiers to gather anonymous analytics and statistics about our Website and how it is being used by our visitors so we can improve our Website and Electrify Expo Services.Our web server storage logs may collect the domain names, internet protocol addresses, the types of web browsers, and certain data of visitors to theWebsite.

Data about your activities online may be collected for use in providing advertising tailored to your individual interests, either by us, our affiliates, or third parties. We may work with third parties such as network advertisers and ad exchanges to serve advertisements across the internet and may use third party analytics service providers to evaluate and provide us and/or third parties with information about the use of these ads on third party Website and viewing of ads and of our content. 

We and these third-party vendors, includingGoogle, may use third-party technologies together with our own first party technologies in order to analyze ad impressions, your use of ad services, and interactions with these ad impressions and ad services. The information collected may also include information about your visits to our Website, the pages you have viewed, and what content you have seen or interacted with. These third-party tracking technologies may be set to, among other things: (a) help deliver advertisements to you that you might be interested in; (b) prevent you from seeing the same advertisements too many times; and (c) understand the effectiveness of the advertisements that have been delivered to you.

You can opt out of certain advertising by visiting the Network Advertising Initiative consumer opt out page athttp://optout.networkadvertising.org/ , by using the Google Analytics Opt-outBrowser Add-on available at https://tools.google.com/dlpage/gaoptout , or by visiting the Digital Advertising Alliance’s opt-out page at https://www.aboutads.info/choices. Please note that at this time we do not respond to browser-based “do not track” signals. 

How We Store Your Information

Personal information received by Electrify Expo from you or third parties may be stored and processed in the United States or any other country where we or our service providers maintain facilities.

Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.

We will take all the steps reasonably necessary to ensure that your information is treated securely and in accordance with this Privacy Policy and no transfer of your personal information will take place to an organization or a country unless there are adequate controls in place, including the security of your data and other personal information, and as per applicable data privacy laws.  This policy may not constitute your entire set of privacy rights, as these may also vary from country to country or state to state.  To be certain of your privacy rights, you may wish to contact the appropriate agency in your country or state that is charged with overseeing privacy rights of consumers.

How We Share Your Information

Information about our visitors, users, customers, attendees, and exhibitors is an important part of our business.  We share and may sell personal information only as described below.

Service Providers

We may employ third-party companies and individuals, such as payment processors, contractors, vendors, or distributors, to facilitate our Services, provide the Services on our behalf, performServices-related services or assist us in analyzing how our Services are used(“Service Providers”).  These third parties have access to your personal information only to perform these tasks on our behalf and are obligated not to disclose to third parties or use it for any other purpose and are additionally required to keep it confidential.

Service providers employed fall into the following categories:

  • Payment processors,
  • Payroll processors,
  • Fulfillment services,
  • Data management services,
  • Marketing services,
  • CRM Platform providers,
  • Security services.

Third Parties

As explained above, Electrify Expo does share and may sell personal information regarding our visitors, users, customers, attendees, and exhibitors to third parties. For example, we share your personal information so that Electrify Expo may deliver relevant advertising or marketing and to find new customers.

Law enforcement

Under certain circumstances, we may be required to disclose your personal information if required to do so by law or in response to valid requests by public authorities (e.g., a court or a government agency).

Legal Requirements

We may disclose your personal information in the good faith belief that such action is necessary to

  • To comply with a legal obligation,
  • To protect and defend the rights or property of Electrify Expo,
  • To prevent or investigate possible wrongdoing in connection with the Services, and
  • To protect the personal safety of users of the Services or the public.

 

Merger, Sale, or Bankruptcy

If we sell all or part of our business, or make a sale or transfer of our assets, or are otherwise involved in a merger or transfer of all or a material part of our business, or are involved in a bankruptcy, Electrify Expo may transfer your information to the party or parties involved as part of that transaction.

To opt-out of the sale of your personal information, you may do so by contacting us through email at team at electrify expo dot com.

 

How We Secure Your Information

Electrify Expo is committed to ensuring that your information is secure.  We use commercially reasonable efforts to protect your personal information collected, used, stored, shared, or transferred as part of our Services from access, loss, misuse, alteration, or destruction by any unauthorized party. Please understand, however, that no transmission of data over the internet or any other public network can be guaranteed to be 100% secure.  We do not promise, and you should not expect, that your personal information or private communications will always remain private.  You are also responsible for taking reasonable steps to protect your information against unauthorized disclosure or misuse such as by maintaining the confidentiality of your personal information.  

ELECTRIFY EXPO AGREEMENT, RULES & REGULATIONS


ASSUMPTION OF RISK

In order to participate in this event, I hereby agree as follows:

1. ASSUMPTION OF RISK

I am aware that Electrify Expo takes place on mechanical Equipment that poses inherent hazards and is conducted on land or trails that pose additional risks, dangers and hazards. This event may be conducted on terrain that involve many risks, dangers and hazards, including, but not limited to: trees and tree stumps; creeks; rocks and boulders; forest deadfall; holes and depressions on or beneath the land surface; cliffs; variable and difficult terrain, water, dirt, mud, snow, crevasses; travel on roads; road banks, fences, and other man-made structures; changing weather conditions; encounters with hunters or domestic or wild animals, uneven ground or pavement, fencing; drowning; falling; negligence of other persons; mechanical failure of an Exhibitor’s equipment/product, impact or collision with other persons or Equipment; failure to operate Equipment safely or within ones own ability; AND NEGLIGENCE ON THE PART OF ELECTRIFY EXPO, INCLUDING THE FAILURE BY ELECTRIFY EXPO TO SAFEGUARD OR PROTECT ME FROM THE RISKS, DANGERS AND HAZARDS REFERRED TO ABOVE.

I AM AWARE OF THE RISKS, DANGERS AND HAZARDS ASSOCIATED WITH PARTICIPATING IN THIS EVENT, AND I FREELY ACCEPT AND FULLY ASSUME ALL SUCH RISKS, DANGERS AND HAZARDS AND THE POSSIBILITY OF PERSONAL INJURY, DEATH, PROPERTY DAMAGE OR LOSS RESULTING THEREFROM. I AGREE TO FOLLOW THE INSTRUCTIONS GIVEN BY ELECTRIFY EXPO AND/OR EXHIBITOR STAFF IN OPERATING THE EQUIPMENT. HOWEVER, I AM NOT RELYING ON ANY SUCH TRAINING OR OTHER INFORMATION OR PROMISES BY ELECTRIFY EXPO OR EXHIBITOR STAFF OTHER THAN WHAT IS IN THIS AGREEMENT IN DECIDING TO PARTICIPATE IN THIS EVENT OR IN SIGNING THIS AGREEMENT. 


2. RELEASE OF LIABILITY, WAIVER OF CLAIMS AND INDEMNITY AGREEMENT.

A. I AGREE TO WAIVE ANY AND ALL CLAIMS OF ANY KIND that I have or may in the future have, whether directly or by subrogation or otherwise, against Electrify Expo (or any of its affiliates, employees, marketing agencies, contractors, agents or directors, exhibitors, exhibitor staff or contractors, exhibitor agencies and vendors) (collectively, Electrify Expo), and TO RELEASE ELECTRIFY EXPO from any and all liability for any loss, damage, expense or injury including death that I may suffer, or that my next of kin may suffer resulting from my participation in the demonstration ride DUE TO ANY CAUSE WHATSOEVER, INCLUDING NEGLIGENCE, BREACH OF CONTRACT, OR BREACH OF ANY STATUTORY OR OTHER DUTY OF CARE ON THE PART OF ARCTIC CAT, OR THIRD PARTIES AND ALSO INCLUDING THE FAILURE ON THE PART OF ELECTRIFY EXPO TO TRAIN ME OR SAFEGUARD OR PROTECT ME FROM THE RISKS, DANGERS AND HAZARDS REFERRED TO ABOVE;

B. I AGREE TO HOLD HARMLESS AND INDEMNIFY ELECTRIFY EXPO from any and all liability for any damage to property of or personal injury to any third party, resulting from my participation in the demonstration ride;

C. This Agreement shall be effective and binding upon my heirs, next of kin, executors, administrators and representatives, in the event of my death or incapacity;

D. I expressly waive any benefits I may have under Section 1542 of the California Civil Code, or any other law, that provides that a general release does not extend to claims with I do not know or suspect exist in my favor at the time of execution of this release, with if known by me must have materially affected my decision to sign this Agreement.

E. I undertake, during the time I participate at the event to respect and comply with all rules and regulations governing the attendance at the event or use of exhibitor’s products/equipment, to safely ride, not to ride under the influence of alcohol, drugs or anything that could impair my actions.

F. Any litigation between Electrify Expo and me relating to the event or this Agreement (whether arising under this Agreement or any statute, regulation, ordinance, or other rule of law or otherwise) shall be solely and finally settled by arbitration in Austin, Texas, in accordance with the United States Arbitration Act (9 U.S.C. 1 et. seq.), and the rules of the American Arbitration Association and Texas law; and

G. I HAVE READ AND UNDERSTOOD THIS AGREEMENT PRIOR TO SIGNING IT, AND I AM AWARE THAT BY SIGNING THIS AGREEMENT I AM WAIVING CERTAIN LEGAL RIGHTS WHICH I OR MY HEIRS, NEXT OF KIN, EXECUTORS, ADMINISTRATORS, ASSIGNS AND REPRESENTATIVES MAY HAVE AGAINST ARCTIC CAT.


ELECTRIFY EXPO - ACCIDENT WAIVER AND RELEASE OF LIABILITY

On behalf of myself, as participant at the event, hereby acknowledge and agree as follows:

I accept and assume by this ACCIDENT WAIVER AND RELEASE OF LIABILITY (RELEASE) any and all risks and dangers of bodily injury, disability, death and/or property damage, even if caused by the negligence or carelessness of others;

I consent by this RELEASE to release and hold harmless Electrify Expo and the employees, representatives, contractors, exhibitors, vendors, such staff and contractors, and marketing agencies of (the Released Parties) from all liability for any loss, injury, disability, death or damage arising as a consequence of my participation at the event (Damages). I further specifically agree that I WILL NOT SUE or otherwise initiate a complaint against the Released Parties in connection with any such Damages.

I acknowledge and agree that this RELEASE can be used and relied upon by the Released Parties, and shall constitute a part of the lawful consideration for me being permitted to operate and use the identified Electrify Expo branded products as agreed upon by Electrify Expo and me.

I WARRANT THAT I AM 18 YEARS OF AGE OR OLDER AND HAVE THE LEGAL RIGHT TO EXECUTE THIS RELEASE


COVID WAIVER

Events will be held in compliance with COVID-19 state and local public health guidelines. Facility and safety rules will be updated as the state Departments of Public Health release new requirements. Please be patient as we work to provide a safe environment for all.

I understand that participation in this event requires my agreement to the guidelines set forth in this waiver. I have read, understand and agree to the following rules and procedures set forth in this waiver.

• To the best of my knowledge, I do not have COVID-19.

• I have not been exposed to COVID-19 within the last three weeks.

• I have had no symptoms (fever, cough, etc.) for 14 days or more.

• I agree to wear a mask if one is required.

• I agree to practice social distancing if required

• I agree to comply with any COVID-19 screening measures the day of the event that may include temperature monitoring and COVID-19 pre-screening questionnaires.

• I understand that if I do not comply with these guidelines or refuse to comply, I will not be allowed into the event.

I am participating at this event at my own volition and am responsible for my own health. Electrify Expo is in no way liable for any present or future COVID-19 infection incurred at any time by any person, in attendance or not in attendance, before, during or after this event. I understand the COVID-19 virus is continually changing which means these guidelines may be adjusted as needed.


OUR DATA POLICY

As a company, Electrify Expo respects you, the consumer, as our primary asset. We value the information you share with us. We strive to make every communication an opportunity for dialogue, and as relevant as possible.

HOW WE USE CONSUMER INFORMATION

Postal Addresses:

We may solicit your opinion on different issues relating to Electrify Expo.

We may send you periodic mailings with information on Electrify Expo.

Telephone Numbers:

You may receive telephone contact from us with information regarding your purchases, new products and services or information on upcoming events.

E-Mail Addresses:

The e-mail addresses we collect are used to provide relevant services and offerings to you for future communications and engagement.

Photos / Videos:

By signing this document you hereby agree as follows:

I give and grant to Electrify Expo, its employees, agents, directors, exhibitors, marketing agencies and subcontractors and their respective licensees, successors and assigns (herein collectively called (Licensed Parties), the right to use, publish and copyright my name, picture, likeness and on-camera performance or portrayal with or without my name and/or a fictitious name in all forms of advertising and promotion for Advertiser and Advertisers product(s) and/or service(s) in the Media and in the Territory during the Term, as set forth above. In connection with this grant, I will make myself available for photography or filming, as applicable. I agree that all photographs of me used and taken by the Licensed Parties are owned by the Licensed Parties and that the Licensed Parties may copyright material containing the same. If I should receive any print, negative or other copy thereof, I shall not authorize use of such print, negative or copy by anyone else. I agree that no advertisement or other material need be submitted to me for approval and I also agree that I will not make any claim for any distortion, retouching or illusionary effect resulting from the publication of my picture, portrait or likeness.

OPT-OUT

If you would like us to remove your name from our lists, or to remove your name, address and/or telephone number from mailing and/or telemarketing lists nationwide please write to us at:

Electrify Expo: 440 East Saint Elmo, Bldg E-2, Austin TX 78745.

RELEASE OF LIABILITY, WAIVER OF CLAIMS, ASSUMPTION OF RISKS AND INDEMNITY AGREEMENT

TO PARTICIPATE AT THE EVENT, YOU ARE REQUIRED TO SIGN THIS AGREEMENT. BY SIGNING THIS AGREEMENT YOU WILL WAIVE OR GIVE UP CERTAIN LEGAL RIGHTS, INCLUDING THE RIGHT TO SUE SHOULD YOU SUFFER INJURY OR DEATH. YOUR SIGNAUTRE, IN ALL FORMS, INCLUDING ELECTRONIC, SHALL HAVE THE SAME LEGAL EFFECT AS A MANUALLY EXECUTED SIGNATURE AND BE DEEMED VALID AND ENFORCEABLE.